Out of Office or Vacation Reply Tutorial

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Out of office or vacation reply

If you'll be away from your Gmail account, like on a vacation or without access to the Internet, you can set up a vacation responder to automatically notify people that you won't be able to get back to them right away. When people send you a message, they'll receive an email response containing what you've written in your vacation auto reply.
COMPUTER ANDROIDIPHONE & IPAD

Turn your vacation reply on or off

Set up your vacation reply

  1. On your computer, open Gmail.
  2. In the top right, click Settings Settings and then Settings.
  3. Scroll down to the "Vacation responder" section.
  4. Select Vacation responder on.
  5. Fill in the date range, subject, and message.
  6. Under your message, check the box if you only want your contacts to see your vacation reply.
  7. At the bottom of the page, click Save Changes.
Note: If you have a Gmail signature, it will be shown at the bottom of your vacation response.

Turn off your vacation reply

When your vacation reply is on, you'll see a banner across the top of your inbox that shows the subject of your vacation response.
To turn off your vacation response, click End now.

When your vacation reply is sent

Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.
In most cases, your vacation response is only sent to people the first time they message you.
Here are the times someone may see your vacation response more than once:
  • If the same person contacts you again after four days and your vacation reply is still on, they'll see your vacation response again.
  • Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you've edited your response, they'll see your new response.
  • If you use Gmail through your work, school, or other organization, you can choose whether your response is sent to everyone or only people in your organization.
Note: Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won't get your vacation response.


COMPUTER ANDROIDIPHONE & IPAD

Turn your vacation reply on or off

The message you set up will also be sent when you receive messages from your computer.
  1. On your Android phone or tablet, open the Gmail app Gmail.
  2. In the top left, tap Menu Menu.
  3. Scroll to the bottom, then tap Settings.
  4. Choose your account.
  5. Tap Vacation responder.
  6. At the top, turn the "Vacation responder" switch On On.
  7. Fill in the date range, subject, and message.
  8. Tap Done.
To turn off your vacation reply, switch "Vacation responder" to Off Off.

When your vacation reply is sent

Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.
In most cases, your vacation response is only sent to people the first time they message you.
Here are the times someone may see your vacation response more than once:
  • If the same person contacts you again after four days and your vacation reply is still on, they'll see your vacation response again.
  • Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you've edited your response, they'll see your new response.
  • If you use Gmail through your work, school, or other organization, you can choose whether your response is sent to everyone or only people in your organization.
Note: Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won't get your vacation response.

COMPUTER ANDROIDIPHONE & IPAD

Turn your vacation reply on or off

The message you set up will also be sent when you send messages from your computer.
  1. Make sure you've downloaded the Gmail app.
  2. On your iPhone or iPad, open the Gmail app Gmail.
  3. In the top left, tap Menu Menu.
  4. Scroll to the bottom, then tap Settings.
  5. Tap the account you want the response to come from.
  6. Tap Vacation responder.
  7. Switch "Vacation Responder" On On.
  8. Fill in the date range, subject, and message.
  9. In the top right, tap Save.
To turn off your vacation reply, switch "Vacation responder" to Off Off.

When your vacation reply is sent

Your vacation reply starts at 12:00 AM on the start date and ends at 11:59 PM on the end date, unless you end it earlier.
In most cases, your vacation response is only sent to people the first time they message you.
Here are the times someone may see your vacation response more than once:
  • If the same person contacts you again after four days and your vacation reply is still on, they'll see your vacation response again.
  • Your vacation response starts over each time you edit it. If someone gets your initial vacation response, then emails you again after you've edited your response, they'll see your new response.
  • If you use Gmail through your work, school, or other organization, you can choose whether your response is sent to everyone or only people in your organization.
Note: Messages sent to your spam folder and messages addressed to a mailing list you subscribe to won't get your vacation response.





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